Year 7 Parent/Carer Consultation Evening

Dear Parents and Carers,

Year 7 Parents /Carers Consultation Evening – Thursday 1 July 2021

We are pleased to be able to confirm that we will be holding our year 7 Parent/Carer Consultation Evening on Thursday 1 July 2021 between 4pm and 7:30pm. Due to the ongoing restrictions in place due the COVID 19 pandemic, we will be using video appointments through the School Cloud online system. This platform has been successfully used for our Y8 -Y11 evenings this year and we are confident it provides an excellent forum to complete such an important evening. Students are encouraged to be part of the call and take part in the appointment. The system allows for parents /carers to be in two locations, yet be part of the same appointment call should this be required. 

School Cloud – Key information for parents  

On the evening of Sunday 20 June  2021 we will open the booking system at 7pm for parents and carers to begin making appointments and it will remain open until 12pm Wednesday 30 June 2021.

  • Parents / carers should use their child’s christian name and surname and date of birth to login to the following website to book appointments. The link to the website is here
  • Each appointment will start exactly at the allocated time and will be 5 minutes long, ending promptly at the end of the 5 minute session. There is a countdown timer on screen to alert you to the remaining time; teachers do not have control over this/can’t extend or pause the timer. There is a short break between appointments to prepare for the next consultation. 
  • There is a function to allow parents to raise any particular points with staff, they can be shared in advance of the appointment with the teacher to maximise the available time for discussion. 
  • Parents and carers are able to access the same appointments from separate locations using separate devices if needed.  This is a benefit as it means more parents/carers can be directly involved in this important evening. 

To enable as many parents/carers to access appointments the initial release will allow parents/carers to make a maximum of 5 subject appointments; we will release a further tranche of appointments on Friday 25 June 2021. Please be assured that if you can’t get all the appointments you want (for example because a number of staff teach two or more full classes) you will be able to email the specific members of staff to request a call-backs. Please find a guide on how to make appointments using School Cloud here. 

If you experience any issues accessing the School Cloud website or require additional guidance booking a parents evening appointment, please contact the schools IT support team on

If you do not have access to the internet, please could you contact the school on 01903 244957. Please leave a message outlining your child’s name, tutor group, contact number and a list of the 5 subject teachers that you wish to speak with. 

We are aware that the Year 7 Parent / Carer Consultation Evening is such an important event for students, parents and carers and staff in sharing key information to allow our students to progress further. The School Cloud platform requires few system requirements and we are confident that you will find the system efficient and effective and that it will allow us to complete the event despite the current lockdown restrictions. Along with this letter are further details and instructions of how the evening works and the system requirements for the IT that you will be using. 

We look forward to seeing you on 1 July 2021, albeit remotely.

Yours sincerely 

Mr J Fuller 

Deputy Headteacher 


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